Orthopedics of Central Omaha is converting the filing system from alphabetic to terminal digit. The front office staff consists of 8 FTEs.

PROJECT STAFFING MANAGEMENT PROPOSAL

Filing System Conversions 

As an HIM assistant director, you have been asked by administration to help with the filing system conversions at 2 of the outpatient service facilities of your healthcare system. They have asked you to help them in calculating the number of employees needed to complete their projects.

Project 1

Orthopedics of Central Omaha is converting the filing system from alphabetic to terminal digit. The front office staff consists of 8 FTEs. The practice manager has given instructions that the work can begin on Friday afternoon as soon as the last patient leaves, which is typically 5:00 p.m. The project must be completed by 8:00 a.m. Monday morning.

The HIM coordinator has been collecting information for you to use in the planning process. There are 8,950 medical records. It takes 2 minutes per chart to convert from alphabetic to terminal digit.

1. Determine the number of hours that you expect the project to take. 

2. Can everything be done by working the day shift, or will you need an evening and/or night shift to get the job completed on time? 3. How many people will be needed to complete the project in the time frame given?

Project 2

Eastern Omaha Neurology Center is converting its filing system from alphabetic to terminal digit. There are 15 office staff members. The practice manager has given instructions that the work can begin on Friday afternoon as soon as the last patient leaves, which is typically 2:00 p.m. The project must be completed by 8:00 p.m. Sunday night. The HIM coordinator has been collecting information for you to use in the planning process. There are 54,760 medical records. It will take 3.5 minutes per chart to convert from alphabetic to terminal digit filing.

1. How many hours do you expect the project to take? 

2. How long will a shift be? 

3. How many people will be needed to complete the project in the time frame given? 

4. Can everything be done by working the day shift, or will you need an evening and/or night shift to get the job completed on time?

ADDITIONAL REQUIREMENTS 

The paper will be titled,

PROJECT STAFFING MANAGEMENT PROPOSAL

This case study requires a cogent and complete proposal that not only answers the questions above, but discusses good practices for successful electronic health record projects with emphasis on human resources estimating, and best practices converting to electronic medical records. As part of the paper please discuss the following:

1. Converting to terminal digit filing of medical records- best practices.

1-3 pages – 3 or more sources

2. Project human resources planning

2-3 pages – 3 or more sources

3. Other relevant topic (optional)

Suggested resources for the project

http://library.ahima.org/PdfView?oid=97272

https://www.dummies.com/careers/project-management/pmp-certification/what-you-should-know-about-the-human-resource-management-plan-for-the-pmp-certification-exam/

Google “How to convert to a terminal digit filing system”

Google “staffing management plan