Summary of notes taken at meeting 600-800 words with 2 References
APA Format -Primary Task Response: Within the Discussion Board area, write 600–800 words that respond to the following scenario with your thoughts, ideas, and comments. This will be the foundation for future discussions by your classmates. Be substantive and clear, and use examples to reinforce your ideas:
After several meetings, the stakeholders have been identified, and duties have been clearly defined. You and the rest of the team have been meeting to brainstorm the best way to execute this new project. You are questioning whether or not the current organizational structure is strong enough to support this new project. You have some concerns about how the team intends to execute the project plan within the current organizational system. During one of the brainstorming meetings, Jim voices his concerns.
“These brainstorming sessions are good,” says Jim. “I think we should talk about how our current organizational structure will fit into this plan.”
“Do we have a current organizational structure outlining job responsibilities?” asks Melissa.
“That’s a great place to start, but how do we know if our current system will work for this new project?” asks Sara.
“Sara is right,” you say. “We should do an assessment of our internal organizational system and look at any environmental factors that will impact the organization.”
“We should also address areas that may stall the project because of bureaucracy and red tape,” Jim says.
“That’s right,” you say. “We should include all of the organizational process assets at our disposal as well.”
During the meeting, you start to use the white board to write down all of the issues that are being discussed. After the meeting is over, you draft a summary of your white board notes. You send the summary to all of the team members with your thoughts on assessing the organizational system, examples of enterprise environmental factors in the company, and a list of organizational process assets that influence the project life cycle.